In the 21st
Century Law Firms must be able to manage all types of digital data.
Most firms also have to deal with:
§
digital audio
files from audio recorders, phone systems, surveillance, dictation,
interrogation and voice mail
§
digital picture
files from cameras or attached to e-mails; and images from x-ray equipment and
other imaging devices,
§
digital video
files from camcorders, surveillance equipment, news services, etc.,
§
digital application
file such as WordÓ
or WordPerfectÓ,
ExcelÓ,
graphics, CAD drawings, and other more specialized applications
In an
increasingly electronic driven industry, the use of
Digital Data Managementä
is becoming a necessity
in order for firms to effectively
organize and manage their e-content. It is not only necessary to enable access
and collaboration; it is the only way to realize the full value of your
digital assets.
The Digital Age
Where are the productivity improvements? Why
aren’t client queries handled more expeditiously? Why aren’t people able to
share information, and collaborate, easily? What happened to the promise of
the Digital Age?
One solution, all e-content
This is exactly what Intuitive Technologies set
out to deliver when it began developing the
Intuitive Technologies Digital Data Management Suite™. One
solution for organizing, managing, permanently archiving, and retrieving all
e-content in a firm, regardless of file format, type or size. Simply and
affordably.
Most documents used by a firm,
both incoming and out going, are duplicated. We designed
 , one of the
Intuitive Technologies
Digital Data Management Suite™
modules, with this in mind.
looks and
acts like a Digital Photocopier.
can use a
scanner and printer or a digital Photocopier. Documents can be scanned archived
and printed with the push of a button.
The solution starts with content categorization,
continues with storage virtualization and concludes with collaboration, which
also leads into categorization of new content. The process of data acquisition,
information sharing, and knowledge use is never-ending. This is the philosophy
behind the software. When Data is Organized you Create Information, When
Information is Shared you Inspire Knowledge, When Knowledge is Used you
Create Data.
Data Integrity.
The Intuitive
Technologies software stores the data in a file in the original
format. The data is not compressed or changed in anyway. This ensures
that the data saved and retrieved is not altered. Documents and files managed by
the firm are sensitive and confidential and must be stored locally under the
control of the firm, a web solution doses not provide the security needed.
Content categorization.
The key to your e-content is through content categorization using your firm’s
meta data. Typically this is your client information that represents the key
data indexes that you use to file and later search for information. Some firms
may have multiple groupings of meta data including product or service type. The
software’s Data Centric™ design uses this structure to organize and archive your
e-content. This means no more file names or storage paths to remember.
Storage virtualization.
When employees create their own unique storage directories and critical data
gets moved onto media such CDs or DVDs, the data is put out-of-reach of others
and can go missing. The Intuitive Technologies
Digital Data Management Suiteä
software creates unique indexes and serialization for each storage path and
media, across one or more networks. To find a file attachment, the
ITSmartFilingSystem™ automatically
searches first for the storage drive or media and then retrieves the file, or
requests that you insert a specific CD or DVD. All in seconds.
Collaboration.
Sharing information, building other’s on ideas, adding annotations or comments
all add value to the content. This process of sharing inspires knowledge for
all. Whether you are on a project team or in a workgroup, the software enables
users to collaborate in an open, but secure environment. Add comments directly
over digital images as notes; underline, highlight or redact specific areas; or
append an audio, or other type allowing users to view, listen, and then add
their own digital notes.
The digital promise delivered
No longer are you frustrated by how far
technology has brought you forward, but not far enough to deliver the needed
benefit. You made the investment to acquire the data. You made the investment
to store the data. You need to make the investment to enable your organization
to realize the FULL VALUE of it.
With the
Intuitive Technologies software, you are
spending your time working with your information, NOT working to get at it!!!
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