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Frequently Asked QuestionsWhat is the market for your software?
Our software has been designed to organize, manage, permanently archive,
and retrieve virtually all forms of digital data for every business situation
around the world. This includes legal, insurance, financial services, healthcare,
engineering, real estate, graphic arts, manufacturing, and more.
These are the businesses impacted by the Digital Age. These are the
businesses confronted with an ever increasing mass of digital data ...
the good news! These are the businesses that have an opportunity to turn
this data into a valuable asset or, be burdened with storage and support
costs with little or no return.
Aren't there a lot of software packages that organize and manage
digital data?
There are many software packages that will organize your data files
for you. Typically, this involves setting up pointers or locators to create
associations between a topic and a set of files. What happens if the file
or directory is moved, re-named, or even deleted? You start again.
What do you mean by permanently archive?
What is Digital
Data ManagementTM?
Digital Data ManagementTM
is the organization, management, archiving, and retrieving of virtually
all forms of digital data for every business situation, regardless of their
file type.
Virtually all types
of digital data files are organized and managed, from scanned images and
application files to digital audio, video and COLD files. This allows attorneys
to access and review court records, case files, taped depositions, and more
within the same client record. This allows physicians to access and review
patient records, digital x-rays, and more with a few simple clicks.
What makes the
The
The
While technically elegant,
Is
Yes. We have found this
to be the best structure for
What language is the
program written in?
Visual Basic 6. The
database is full ADO2.7 compliant. This design is easily portable to other
database platforms, such as Oracle.
We made the full conversion
to VB 6 after our Beta testing. The new code is even faster and more extendable
than our Beta release. One of our commitments is to keep the software at
the latest version to ensure that the performance is always optimized with
maximum flexibility.
What types of files
does
Our goal is to be able
to manage ALL types. We are continuously adding conversion routines to handle
additional data types as new formats emerge and/or customers have a need
to work with a special file type.
How do you do this?
Our File
Once the user has selected
the record they want to attach the file to, or created a new record, they
simply select the icon for the file type (scanned image, word processing,
picture, audio, video, application, etc.). The standard WINDOWS file retrieval
screen opens. The user selects the retrieval drive, the directory, and then
the file to be attached. The user adds whatever text description they want
and then ADD.
This process works for
scanned documents and images to digital audio and video to application files
and more. It is the same process regardless of the file type.
Now that the file is
in
The process is nearly
the same as with archiving the file.
Select the record and
the attachment type. Use the search facilities to find the record if you
do not have the specific client name, project number or some other unique
identifier. Select the file from the list of files of that specific attachment
type attached to the record. Each file is referenced as the text description
you entered and creation date. This information is searchable if you do
not have the exact information at hand.
When the file is retrieved,
it opens the original application software such as Word or Excel, or opens
our viewer or audio or video player if your application is no longer resident.
This feature may be critical if you are retrieving older files such as word
processing and your office has changed word processing software packages.
Don't worry,
The Intuitive
Technologies
want to make sure that whatever you store in our software, you can retrieve
... today, tomorrow, forever.
How fast is the retrieval
process, I expect to be storing a lot of files?
This is another unique
aspect of
With
Why jpeg.tiffs? Why
not PDFs, they seem to be an emerging standard?
jpeg.tiff is a standard
file format recognized around the world. It provides the greatest versatility
in terms of organizing and managing scanned documents.
Adobe® PDFs are very
popular and versatile, but are limited to image files.
And yes,
What are the hardware/infrastructure
requirements?
We have designed
Can I, how do I integrate
Each site is different.
We are selling
Who can I buy
Intuitive Technologies
is selling
What does a site need
to do to implement ?
For a single seat application, the user needs to enter the company
information, specify the storage and retrieval drives, and define the
record fields (e.g. client name, client number, address, phone number,
etc.). The databases are set-up automatically and programs installed
in less than 10 minutes. That's For a network installation, user passwords, access, user and
workstation specific storage and retrieval drives need to be considered.
Other considerations include -
Your Alliance Partner is best equipped to walk a site through a network set-up and installation. Remember, What should I look for in a scanner or digital photocopier? It is best to select your scanning equipment based on your long term needs. You may need a highspeed scanner or copier to do backfile conversion, but your long term needs may require a lower speed less expensive scanner or more then one scanner. You can rent equipment for the backfile conversion or out source the conversion. Our Alliance Partners can assist you with this.
When considering a Digital Photocopier it is best to contact Our Alliance partner or Visit our Website for a list of the supported equipment.
My digital photocopier has a hard drive. Is this good? Not for an SEC, Legal or Accounting office. Images remains on the hard drive until overwritten which can be cumbersome and an inefficient method of storing your valuable data. This is also especially risky with internet ready set-ups, as confidential files may not be secure.
Tell me more about video
The Intuitive Technologies®
Tell me more about audio
Much like Video files, if your audio files are in analog format, you must
first convert them to digital format so
What are the typical file sizes when stored as group 4 Tif jpeg
This is determined by the page content; which ranges from 40k for plain
text at 300dpi to 20+ mega bytes for color pictures, can even be larger
then your system can store on your storage media. You will need to select
the setting required by your needs.
Video
Video file size is based on time and resolution, which could make tem very large. AVI files require more space for the same time then do MPEG files. It is important to select the file format gives you the best resolution for your required use of the file.
Audio
Audio file size is based on time and resolution, which could make them very large. It is important to select the file format gives you the best resolution (sound quality) for your required use of the file.
Application files (factor * original size)
Application files come in all sizes this is determined by the application that created them.
What about languages?
The Intuitive Technologies® |
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both organizes
and manages the digital data files. This means that a copy of the original
file is archived with