Effective organization and management of your e-content is not only necessary to enable access and collaboration, it is the only way to realize the full value of your digital assets.

You have gone digital. Or at least thought you have. All internal and out-bound correspondence is electronic. Most in-coming information is electronic, or so you thought.

Where are the productivity improvements?

Why aren’t customer queries handled more expeditiously?

Why aren’t people able to share information, and collaborate, easily?

What happened to the promise of the Digital Age?

While digital data is typically easier, and less expensive, to acquire and store, its organization and management requires even greater diligence and discipline than paper-based files. Unfortunately, technology has not made this easy. Unfortunately, you are not able to get FULL VALUE from this investment until it is easy to access, and share.

This is not the picture of the Digital Age we expected. What should be a simple solution has not been. Why … on the surface, digital data is more like a mixed fruit salad than a bushel of apples.

Typically, organization’s have –

Additionally, many organizations have, or have access to –

What does this look like? Different file types and formats. There are well over one hundred different types of image files alone. Add the different types and formats of audio and video files. Add the different types of application files. And you get what we call digital alphabet soup.

Why can’t it be organized and managed in a way that enables the user to get at it as they do well-organized paper-based files, or easier? Many call this the digital dilemma.

The solution starts with content categorization, continues with storage virtualization and concludes with collaboration, which also leads into categorization of new content. The process of data acquisition, information sharing, and knowledge use is never-ending. This is the philosophy behind the software.

Content categorization. The key to your e-content is through content categorization using your business or organization’s meta data. Typically this is your client, customer, project or job information that represents the key data indexes that you use to file and later search for information. Some businesses may have multiple groupings of meta data including product or service type. The software’s Data Centric™ design uses this structure to organize and archive your e-content. This means no more file names or storage paths to remember.

Storage virtualization. When employees create their own unique storage directories and critical data gets moved onto media such CDs or DVDs, the data is put out-of-reach of others and can go missing. The software creates unique indexes for each storage path and media, across one or more networks. To find a file attachment, the ITSmartFillingSystem™ automatically searches first for the storage drive or media and then retrieves the file, or requests that you insert a specific CD or DVD. All in seconds.

Collaboration. Sharing information, building other’s on ideas, adding annotations or comments all add value to the content. This process of sharing inspires knowledge for all. Whether you are on a project team or in a workgroup, the software enables users to collaborate in an open, but secure environment. Add comments directly over digital images as notes; underline, highlight or redact specific areas; or append an audio, or other type, file directly to the page allowing users to view, listen, and then add their own digital notes.

No longer are you frustrated by how far technology has brought you forward, but not far enough to deliver the needed benefit. You made the investment to acquire the data. You made the investment to store the data. You need to make the investment to enable your organization to realize the FULL VALUE of it.

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